Job Details

Executive Assistant To Chief Executive Officer

  2020-03-31     ITI Data     Miami,FL  

This role is primarily responsible for supporting the CEO using a variety of project management, communication and organization skills. Candidate must have a pleasant, Can Do attitude and a proven ability to multi-task with a proactive approach to tasks. Attention-to-detail is a must along with a sense of urgency to deliver in a timely manner. Candidate should have a high-level of professionalism with an appreciation for discretion of confidential information. Tasks will require candidate to remain accessible and available during nights and weekends during corporate events or while CEO travels overseas.

Manage CEO s calendar

Manage and schedule corporate car for CEO

Prepare and organize for meetings

Perform personal assistant ad hoc tasks and projects (i.e. running errands, gift shopping, assist with travel, social calendar). Must be comfortable with 2 - 5 hours of work a week during off hours.

Recommend and plan client meals/entertainment

Assist with the planning of corporate events (i.e. parties, happy hours, conferences)

Welcome visitors at the front desk reception area

Answer and forward incoming calls

Register guests in visitor system

Order and pick-up meals for CEO and catered luncheons

Order office supplies and snacks/beverages for office kitchen

Handle all incoming and outgoing mail including Fedex and messengered packages

Skills and Experience

Associates or Bachelor s degree preferred

2+ years of experience to a high-level executive. Personal Assistant experience preferred.

Superior communication/writing skills

Proficiency in Google Apps for Business, Word, Excel, PowerPoint, Concur, Zoom

Detail-oriented with superb organizational skills

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