This role is primarily responsible for supporting the CEO using a variety of project management, communication and organization skills. Candidate must have a pleasant, Can Do attitude and a proven ability to multi-task with a proactive approach to tasks. Attention-to-detail is a must along with a sense of urgency to deliver in a timely manner. Candidate should have a high-level of professionalism with an appreciation for discretion of confidential information. Tasks will require candidate to remain accessible and available during nights and weekends during corporate events or while CEO travels overseas.
Manage CEO s calendar
Manage and schedule corporate car for CEO
Prepare and organize for meetings
Perform personal assistant ad hoc tasks and projects (i.e. running errands, gift shopping, assist with travel, social calendar). Must be comfortable with 2 - 5 hours of work a week during off hours.
Recommend and plan client meals/entertainment
Assist with the planning of corporate events (i.e. parties, happy hours, conferences)
Welcome visitors at the front desk reception area
Answer and forward incoming calls
Register guests in visitor system
Order and pick-up meals for CEO and catered luncheons
Order office supplies and snacks/beverages for office kitchen
Handle all incoming and outgoing mail including Fedex and messengered packages
Skills and Experience
Associates or Bachelor s degree preferred
2+ years of experience to a high-level executive. Personal Assistant experience preferred.
Superior communication/writing skills
Proficiency in Google Apps for Business, Word, Excel, PowerPoint, Concur, Zoom
Detail-oriented with superb organizational skills